This is

how we do it

.01

initial
consult

 

It all starts with a conversation.  Goals? Purpose? Budget? Let us take it from there. 

Q

Initial

consult

  • Event introduction & overview meeting with Client.
  • Establish event purpose & goals.
  • Discuss budget parameters (for Proposal Development)
  • Review client's vision, ideas, and design concepts
  • Set proposal presentation date
  • Establish preliminary-event-planning process & timeline

 

.02

Proposal & Design

Written by us, approved by you.

Q

Proposal & Design

 

  • Development of Estimated proposal.
  • Creative event design plan.
  • Styling of the details.
  • Inspiration board within proposal.
  • In-Person presentation of full event concept & design.
  • Final budget established.
  • Proposal Confirmation.

 

.03

Messaging & Communication

The magic behind the curtain. It’s elaborate, comprehensive and strategic.

Q

Messaging & Communication

  • Establish pre-event communication plan.
  • Full event timeline created.
  • Client meeting dates established for all services.
  • Run of show creation process beings.
  • Script writing.

 

.04

Space Planning

Design the floor plan and flow of the entire event.

Q

Space planning

 

  • Site visit.
  • Attendance discussion.
  • Staging & activities planning.
  • Draft schematic rendering.
  • Diagram revisions.

 

.05

Graphic Design

Create graphic elements that match your event theme and design. 

Q

Graphic Design

 

  • Event logo.
  • Save the date.
  • Sponsor packet.
  • Invitation + Reply Card.
  • Envelope design.
  • Letterhead design.
  • Posters/brochures.

.06

Vendors & Pre Event Management

Coordination & curation of select vendors needed to execute the event.

Q

Vendors & Pre Event Management

 

  • Confirmation & contracting of location/venue.
  • Entertainment selected & contracted.
  • Food & beverage/catering services.
  • Rentals/décor.
  • Tech vendors.
  • Lighting & Trussing.
  • Audio/Video.
  • Organize power sources.
  • Security.
  • Photography & Videography.

 

.07

Logisitics Management

Event live show production finalization.

Q

Logistics management

 

  • Run of show process.
  • Coordination with Audio + Video + Lighting.
  • Cues determined.

 

.08

Registration management

Event registration planning & coordination.

Q

Registration Management

 

  • Establish the plan.
  • Coordinate staffing.
  • Prepare necessary elements. 

 

.09

Onsite event Poduction

Organization and implementation of event operation with Onsite Management of Vendors. 

Q

Onsite Event Production

 

Organization and implementation of event operation with Onsite Management of Vendors.

  • Rentals/décor. 
  • Audio/Video.
  • Lighting.
  • Food & Beverage.
  • Entertainment.
  • Location/Venue.
  • Problem solving.

 

.10

Live Show Production & Directing

Manage selected elements of the Event Live Show Production.

Q

Event Live Show Production & Directing

 

  • Rehearsal - if required.
  • Run of show - last minute adjustments only.
  • Script Writing - last minute adjustments only.
  • Cues - last minute adjustments.
  • Problem solving.

Onsite Event Direct

  • Event Director
    • Manage client & tech rehearsals.
    • Show caller.
    • Manage production/tech crews/stage managers.
    • Manage script adjustments relays changes to all crew
  • Stage Manager
    • Participate in rehearsal + manages stage spike marks.
    • Oversee stage set changes during show. 
    • Manage all coming/going of talent & participants on stage.
    • Mange stage hands & assistant stage managers.
  • Assistant Stae Manager
    • Manage entertainers and/or special Guests of stage appearance.
    • Manage green room.
    • Line up speakers/participants on stage. 

 

.11

After Event Meeting

Review & recommendations for the future.

Q

After Event Meeting

 

  • Event review summary.
  • Evaluation.
  • Recommendations for the Future.
  • Establish next event date.

 

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(405) 755-3333

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